---
title: "How to save the transferee/buyer’s details to auto-populate the NY P-12"
url: https://www.fastbound.com/faq/how-to-save-the-transferee-buyers-details-to-auto-populate-the-ny-p-12/
description: "When filling out the NY state form P-12 you are required to enter many details about the transferee/buyer. To auto-populate these fields you can save the information required in the contacts Licensing panel. Follow these steps to save the transferee/buyer’s information to auto-populate the NY P-12 First go to the contact details page. You can… Continue reading How to save the transferee/buyer’s details to auto-populate the NY P-12"
---

When filling out the NY state form P-12 you are required to enter many details about the transferee/buyer. To auto-populate these fields you can save the information required in the contacts Licensing panel.

Follow these steps to save the transferee/buyer’s information to auto-populate the NY P-12

First go to the contact details page. You can get there several ways.

From the Contacts on the Main Menu.

From a Pending Acauisition.

From a Pending Disposition.

From a 4473.
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On the Contact Edit page.

Go to the Licenseing Panel and click the Add button.
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In the Create License panel you can enter all of the details listed in the table below to auto-populate them on a P12.
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To add a License, you must fill out these fields and save. A License type can be edited by clicking on the blue text.

​Type – You must enter exactly what is listed in the table below (without the quotes).

Number – This is where you enter the information to be populated on the P12.

Expiration – You can leave this blank, if you do you must check the License Does Not Expire box.

License Does Not Expire – You can only select this if you leave the Expiration blank.

Copy on File – This is optional. (Do not check this box)
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Last step is to click the Save and Add button to save the details.
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After you’ve entered all of your License Types the License panel will show all of your licenses.
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License Type (without the quotes)

License Number

Field this fills out on the P12

“NYS Pistol License“

Enter the transferee/buyer’s Pistol License number 

Pistol License No./NYSP Dealer Code/FFL

“NYS Pistol License DOI“

Enter the exipration date of the transferee/buyer’s Pistol License

Date Issued

“NYS Pistol License Issuing Authority“

Enter the issuing authority of the transferee/buyer’s Pistol License

Issuing Authority

“NYS Pistol License Issuing Authority County“

Enter the county of the issuing authority of the transferee/buyer’s Pistol License

County

“NYS Occupation“

Enter the transferee/buyer’s current occupation

Occupation

“NYS Employer“

Enter the transferee/buyer’s current employer or Agency

Employer/Agency

“NYS Badge No.“

If the transferee/buyer is law enforcement enter their current badge number 

Badge No.