This form is required by certain counties in NY when FFL’s Acquire and Dispose handguns (Pistols and Revolvers).
While New York does not explicitly state a fixed number of years for P‑12 form retention, New York’s recordkeeping rules for dealer‑handled transactions generally mirror federal ATF requirements for Form 4473 and the Acquisition and Disposition (A&D) Book.
Generate the form in FastBound
1. Complete the acquisition or disposition. After you save, FastBound opens the Acquisition or Disposition Receipt page.
2. Click NY P12 button.
3. Review the pre-filled data, enter anything FastBound prompts for, and then Download or Print the PDF.
The generated forms include only pistols and revolvers, and the system ignores any other item types. Each form only allows for one item. You must print a form for every item.
Filling out the P12
FastBound will auto-populate these.
|
Box on the form |
Where the data comes from in FastBound |
|
Make |
Item Details → Manufacturer |
|
Caliber |
Item Details → Caliber |
|
Serial No. |
Item Details → Serial No. |
|
Model |
Item Details → Model |
|
Pistol/Revolver |
Item Details → Type |
|
New/Used |
Item Details → Condition |
|
Barrel Length |
Item Details → Barrel Length |
|
Month/Day/Year |
Item Details → Dispose Date |
|
Sold To/Repaired For/Received From |
Item Details → Dispose |
|
Name |
Item Details → Acquired From or Disposed To Contact |
|
Address |
Acquired From or Disposed To Contact → Address |
|
Occupation |
Contact → Licensing (type “NYS Occupation”) |
|
Employer/Agency |
Contact → Licensing (type “NYS Employer”) |
|
Badge No. |
Contact → Licensing (type “NYS Badge No.”) |
|
Pistol License No./NYSP Dealer Code/FFL |
Contact → Licensing (type “NYS License”) |
|
Date Issued |
Contact → Licensing (type “NYS Pistol License DOI”) |
|
Issuing Authority |
Contact → Licensing (type “NYS Pistol License Issuing Authority”) |
|
County |
Contact → County |
|
Dealer/Gunsmith |
Account Owner Contact → License Name |
|
NYSP Code No. |
Account Owener Contact → Licensing (type “NYSP CODE NO.”) |
|
Address |
Account Owner Contact → Address, City, State, Zip |
FastBound will prompt you to enter these.
|
Box on the form |
What you must enter |
|
Date of Birth |
Transferee/Buyer’s Date of Birth |
|
If Gunsmith, Indicate Type of Service or Repairs Rendered to Weapon |
Description of the repairs made to the item. |
|
Purchase Document No. |
|
The Acquired From or Disposed To contact will be determined by printing the P-12 from the Acquisition receipt or Disposition receipt.
Compliance Reminders
NY Form P-12 lists one item per form. There is a download all button at the bottom of the screen, so you do not have to download them each individually.
While New York does not explicitly state a fixed number of years for P‑12 form retention, New York’s recordkeeping rules for dealer‑handled transactions generally mirror federal ATF requirements for Form 4473 and the Acquisition and Disposition (A&D) Book. Under ATF Rule 2021R‑05F, FFLs must keep Form 4473s for as long as they are in business and licensed — not the previous 20‑year limit. This applies to all dealer‑handled transactions, including those requiring a P‑12.