The Dangers of Using Non-Compliant Bound Books Software

Did you know that the bound books software you’re using could be putting your business at risk? We illuminate the reasons why in this post.

You can’t expect to keep your business up and running if you’re relying on low-quality and non-compliant bound books software. Not all bound books software is created equal. With the ever-changing guidelines from the ATF, as well as the legislation and requirements that keep on changing, you need software that can keep up.

A lot of software on the market doesn’t stand up to its promises. The bound books software space isn’t regulated by any third-parties, so often you’re not quite sure what you’re getting. Unfortunately, putting your trust in a third-party software provider can be very risky for your business.

Making the jump to using software, instead of doing your books by hand, is a great choice for your business. But you need to make sure you’re utilizing compliant software.

Below we illuminate some of the most common pitfalls you’ll face when you’re using non-compliant bound books software.

1. You Put Your Business at Risk

As a business owner it’s your job to make sure that your business actually stays in business. One crucial, yet often overlooked aspect of this, is keeping your books up to date to the latest industry standards. Keeping your books up to date isn’t that complex of a process, but even if you make a tiny clerical mistake you could be putting your business at risk of an audit.

Remember, the bound books software you use can make or break your business.

Worst of all, using a non-compliant software will only make matters worse. You believe you’ve been keeping your books in order, but really you’re setting yourself up for a potential audit. Using non-compliant software is the same as hiring a shady accountant to keep track of company finances. Everything might seem fine on the surface, but down the road you’re in for a real wake up call.

2. You Make Avoidable Errors

Maintaining compliance is tricky. After all, you’re running a business and don’t have time to constantly update yourself on the latest practices and updates to the Gun Control Act. So, you’ve decided to use software to help you manage your inventory and employ better tracking. This is a step in the right direction, but only if you’re using the “right” kind of software. Not every bound books software is created equal.

In order to keep the state of your license in good standing you need to be in 100% compliance. 90% might have been good enough to get an A in school, but not when it comes to your compliance record.

Plus, other kinds of software can be riddled with errors. These errors in the code can turn into big time headaches in your books and reporting.

Or maybe you’ve run up against a wall with your current software and aren’t able to process your high level of inventory? A lot of other software isn’t equipped to handle high volumes of inventory.

Our software was designed with all business types in mind. From people who own large gun stores, to weekend hobbyists who take pride in their gun collections. Our software is flexible enough for all sorts of FFL licensee needs, while offering you the peace of mind knowing that your books will be completely error-free.

3. More Difficult Inspection Process

If you’ve ever been through the traditional inspection process, then you know just how complex the process can actually be. If you haven’t been audited, or think you’re in the clear, then you might want to examine that belief too. Like we mentioned in our previous post, just because you haven’t been audited doesn’t mean you’re safe.

Your best bet is to avoid the inspection process in the first place, especially since the process is already stacked against you. The ATF does things by the book, and as a result they have extremely high expectations for the standards your books must be kept at.

If you haven’t been keeping detailed and meticulous records, then the process is going to be incredibly painful and lengthy. When you use our software you’re backed with a legal guarantee. That way, if the worst does happen, you can let the legal team at FFL Guard handle your claims and interactions with the ATF, so you can get back to work.

4. You Don’t Know Until It’s Too Late

Maybe you ended up picking some random software to manage your inventory after trying to do it on your own for so long. Or, you could have been forced into using a certain kind of software by a lawyer, or concerned friend who runs their own gun shop.

There’s nothing worse than thinking you’re compliant, because you’re using some kind of software, only to find the ATF knocking at your door. Doing your books on your own, or using non-compliant software only prolongs a potential audit and gives you a false sense of hope.

Staying compliant is your responsibility. Putting your faith in software that’s non-compliant is no excuse. The ATF doesn’t care how you manage your books, just that they’re done correctly. Avoid a costly audit, and having your license potentially revoked, by using software that’s compliant.

If you’re looking for the only compliant bound book software that’s backed by a legal team, then give our software a go today. Don’t risk the future of your business by using non-compliant software that isn’t in alignment with the latest processes and standards.

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