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Importing Firearms From a Paper A&D

Written by Jarad on January 12, 2026

FastBound allows you to quickly add multiple firearms into your Bound Book by importing them from a spreadsheet.

If you are importing firearms from another electronic A&D format, see our related article here. (placeholder for hyperlink when public)

  • FastBound limits imports to 1,000 items per file. If you need to import more than 1000 items, the file containing more will need to be split. Contact our support chat or Support@FastBound.com for assistance.

  • Recommended format: .xlsx — to avoid data loss or unintended Excel formatting.

  • Set all rows/columns as text, and date columns as date format..

  • You can also download our sample import file under Settings → Import or by clicking the attachment at the bottom of this page.

    • (Only the account owner can see the import subtab under Settings)

  • Once your file is completed and reviewed, save your file as a .CSV and upload it under Settings → import

Tip: Do not edit your file as a .CSV Only edit as a .XLSX

Required Columns (You MUST include these)

FastBound requires certain information for every item you import. Think of these as the bare minimum needed to create a compliant acquisition entry.

1. Acquisition Details

  • AcquireType
    Example values: Purchase, Consignment, Trade, Return, custom type of your choosing

    OR

  • ManufacturingAcquireType (If YOU manufactured the item)

    Example value: Manufacturing

  • AcquireDate
    Format: MM/DD/YYYY or YYYY-MM-DD

2. Who You Acquired From

You must provide ONE of the following sets:

A. Acquired from an FFL

Active or expired FFL’s

  • AcquireFFLNumber

  • AcquireFFLExpires

  • LicenseName

OR

B. Acquired from an Individual

Non-FFL indvidual persons

  • AcquireFirstName

  • AcquireLastName

OR

C. Acquired from an Organization

For non-FFLs, such as a police department or a government entity

  • AcquireOrganizationName

3. Address fields

Required for all contacts (FFL, individual, or organization):

  • AcquireAddress1

  • AcquireCity

  • AcquireState

  • AcquireZip

  • AcquireCountry

4. Firearm / Item Details

These describe the firearm itself:

  • Manufacturer

  • Importer

    • An importer is required for all firearms manufactured outside of the U.S. for firearms made in the U.S., leave this field blank.

  • CountryOfManufacture

    • Only required for Type 08 or 11 FFL’s

  • Model

  • Serial

  • Caliber

  • Type

Optional Columns (Include only if they apply)

These fields improve inventory detail but are not required for import.

  • Importer

  • Condition

  • BarrelLength

  • OverallLength

  • MPN

  • SKU

  • UPC

  • ExternalID

  • Notes

  • Cost

  • Price

  • Location

Final Steps to Import Your File

  • Save your .xlsx file.

  • Then save your .xlsx file as a .csv file. (DO NOT OPEN the .csv file)

  • Close Excel, do not save if it asks. (Excel shouldn’t ask if you did these steps in order)

  • Login to FastBound and select your account.

  • Go to Settings → Import in FastBound.

  • Select your CSV and upload it.

Review Any Errors

  • FastBound will check your file for errors once uploaded.

  • If it finds errors (missing data, wrong format, etc.), it will show you which rows have issues.

  • Fix those rows in your spreadsheet and upload it again.

Confirm the Import

  • Click Confirm to complete the import. Confirm the import statement, and then import your Items.

If you need further assistance, please contact our support chat.

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