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Importing Firearms From an Electronic A&D

Written by Jarad on January 19, 2026

FastBound allows you to quickly add multiple firearms to your Bound Book by importing them from a spreadsheet.

You can find our guides on how to export your on-hand inventory from your specific A&D solution in our help article directory listed below:

https://fastbound.help/en/collections/3357265-ffl-software-conversions

Send us your file for conversion

Generally, most A&D services have a direct export of your on-hand inventory. This export can vary in file type such as csv, xlsx, or a text file. Once you have downloaded your export, you can send it to our chat for conversion into FastBound’s import format. In the chat click the paper clip icon, select your file from the folder you saved it in, and send it to us. Or, If you have your download folder open you can drag and drop it into the chat.

FastBound will not and cannot modify your data. Any missing info will need to be corrected by you after we send your converted file back to you.

We will run your file through our conversion tool and send it back to you as a .xlsx file

The converted file may be missing information. Fields highlighted in yellow will need data added/ corrected. You will need to add this missing information to be able to import your file into FastBound. This missing information may include some or all of the following.

  • Acquire Type – This allows you to filter your Bound Book into smaller Bound Books. Please see our help page for more information.
    ​

  • Expired or invalid FFL Information – Our conversion tool will attempt to get the FFL info and FFL expiration dates from your file. If our tool cannot do that you will need to update your file with the missing information.

We highly recommend reviewing the firearm details to check for common errors or mistakes. While you are correcting your file, it is a good opportunity to fix mistakes/errors from your previous A&D.

Required Columns (You MUST include these)

FastBound requires certain information for every item you import. Think of these as the bare minimum needed to create a compliant acquisition entry.

1. Acquisition Details

  • AcquireType
    Example values: Purchase, Consignment, Trade, Return, custom type of your choosing

    OR

  • ManufacturingAcquireType (If YOU manufactured the item)

    Example value: Manufacturing

  • AcquireDate
    Format: MM/DD/YYYY or YYYY-MM-DD

2. Who You Acquired From

You must provide ONE of the following sets:

A. Acquired from an FFL

Active or expired FFL’s

  • AcquireFFLNumber

  • AcquireFFLExpires

  • LicenseName

OR

B. Acquired from an Individual

Non-FFL indvidual persons

  • AcquireFirstName

  • AcquireLastName

OR

C. Acquired from an Organization

For non-FFLs, such as a police department or a government entity

  • AcquireOrganizationName

3. Address fields

Required for all contacts (FFL, individual, or organization):

  • AcquireAddress1

  • AcquireCity

  • AcquireState

  • AcquireZip

  • AcquireCountry

4. Firearm / Item Details

These describe the firearm itself:

  • Manufacturer

  • Importer

    • An importer is required for all firearms manufactured outside of the U.S. for firearms made in the U.S., leave this field blank.

  • CountryOfManufacture

    • Only required for Type 08 or 11 FFL’s

  • Model

  • Serial

  • Caliber

  • Type

You can also add details to your import file before importing your items into FastBound. These are all optional.

  • Location

  • Cost

  • Price

  • MPN

  • UPC

  • SKU

  • Condition

  • BarrelLength

  • OverallLength

  • ExternalId

  • Note

  • CountryOfManufacture (Required for type 08 and 11 FFL’s)

Save your .xlsx file as a .csv and import into FastBound

  • Save your .xlsx file.

  • Then save your .xlsx file as a .csv file. (DO NOT OPEN the .csv file)

  • Close Excel, do not save if it asks. (Excel shouldn’t ask if you did these steps in order)

  • Login to FastBound and select your account.

  • Go to Settings → Import in FastBound.

  • Select your CSV and upload it.

Review Any Errors

  • FastBound will check your file for errors once uploaded.

  • If it finds errors (missing data, wrong format, etc.), it will show you which rows have issues.

  • Fix those rows in your spreadsheet and upload it again.

Confirm the Import

  • Click Confirm to complete the import. Confirm the import statement, and then import your Items.

If you need further assistance, please contact our support chat.

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