Proper Procedure for Transporting Firearms

As a firearms dealer, you’ll inevitably have to transport firearms at some point. This guide teaches the proper procedure and safest way to transport firearms, so you stay compliant.

When it comes to selling firearms, it seems like every facet of business is regulated in some way. We have specific restrictions that tell us who can touch the guns, who can’t, to whom and where we can sell, and even regulations that tell us how to keep our records. The consequences of violating these regulations can be serious.

But that’s all to be expected. There’s no argument that selling firearms is a sensitive business.

No firearms dealer wants their guns to end up in the hands of someone dangerous.

So, it’s to be expected that the ATF and the states have put forth regulations on how to transport firearms.

Transporting firearms is an inevitability. You’ll have to do it at some point. It may be as simple as bringing a firearm home to make a repair, or as complex as hauling a container of inventory to a gun show. In either case, you’ll have to know how to abide by regulations.

How to Transport Firearms


The ATF’s guidelines (found in 18 U.S.C. section 926A and 27 CFR 478.138) lay out the legal requirements for firearm transportation.

First, make sure you aren’t prohibited from shipping, transporting, or receiving a firearm. If you have your Federal Firearms License, you likely aren’t prohibited, but certain restrictions may come about after you receive your license. Smart Gun Laws has a great guide on prohibited persons.

For instance, you can be disqualified from possessing a firearm if you have any active restraining orders, domestic violence charges, or are a convicted felon. If any of these have occurred, you could be prohibited from transporting firearms, even if your license hasn’t been revoked yet.

Second, keep in mind that you’re still bound to traditional law. You may transport a firearm from a lawful place to a lawful place, and only for a lawful purpose.

For example, transporting a silencer across state lines from Oregon to Washington would be lawful (providing you have a Class 3 FFL). But transporting a silencer from Oregon to California would be unlawful because California does not permit the transfer of NFA firearms. If you break the law, you’ll still be held accountable, even if you have an FFL.

Third, it must be an unloaded firearm. It doesn’t matter if you’re in a rush, planning to demonstrate the product, or anything else. Never transport a loaded firearm. (Truthfully, this is good advice for any gun you sell at any time.)

Fourth, the firearms you’re transporting and any ammunition can’t be accessible from the passenger compartment. If you’re driving a car, put them in the trunk. If you’re driving a truck, put them in the bed. If you’re driving a vehicle without a clear separation (like a van, SUV or hatchback car), the firearms and ammunition must be kept in a locked container other than the glove compartment or center console (so you’ll need a specialty box with a combination lock or key).

Know Your State Laws

Don’t forget that the states are allowed to create laws and regulations that tighten federal law (they just can’t loosen federal law). It is absolutely essential you know what the local laws of your state say about the transportation of firearms.

If you are stopped by a police officer, he or she will undoubtedly want to know why you are carrying firearms. It’s good advice to be open with officers that you have several firearms in the vehicle as well as your license status. That officer will apply the laws of the state you’re in at the time, which may be more stringent than base federal law.

States like New York, Pennsylvania, Massachusetts, New Jersey, and California have extensive firearm laws. If you’re in any of these states (or plan to pass through them with firearms), know their requirements well.

Transporting NFA Firearms


A majority of firearm sales come from three main weapon types: long guns (rifles and shotguns), handguns, and firearm frames or receivers. Many dealers only sell in those categories (along with ammunition and accessories).

NFA firearms are a special class of weapons. These firearms can be legally owned under federal law, but some local governments heap on additional provisions or prohibit ownership altogether. Sometimes NFA firearms are referred to as “class 3 firearms” because they require a special Class 3 FFL.

NFA weapons include short barreled shotguns, sound suppressors, short barreled rifles, machine guns, and “any other weapon.” That last term is intentionally vague. So far it’s been used to classify pistols with more than one grip, gadget-type firearms (a gun in a guitar case or cane, for instance), and shoulder-fired weapons.

If you don’t have a Class 3 FFL, you are prohibited from transporting NFA firearms through the following states: Massachusetts, New Jersey, New York, Rhode Island, California, Delaware, Iowa, Minnesota, and Washington D.C. If you have a Class 3, however, most of those states’ regulations aren’t applicable.

Using Employees or Associates

If you run a business with employees, you may use them to transport inventory from time to time. This is especially useful if you have multiple locations, deliver products by hand, or use various sales channels.

The Gun Control Act of 1968 created controls for transferring firearms. This legislation makes it illegal to transfer a firearm to an unlicensed person. The Brady Handgun Violence Prevention Act created the requirement to perform a background check through the NICS on all transferees.

However, an FFL may temporarily assign firearm possession to an unlicensed employee, agent, or representative, as long as that person is not otherwise prohibited from possessing a firearm. This is because possession still remains with the FFL, the gun owner, and no transfer is made. The assignment has to be for a “bona fide business purpose,” except to sell or dispose of the gun. So you can’t assign a firearm to an unlicensed employee so they can hunt or shoot targets.

When you temporarily assign a firearm to an employee, there’s no need to create a disposition record, complete a Form 4473, or complete a NICS background check because no transfer took place. If you transfer a firearm to a non-employee contractor, agent, or representative, you must follow standard transfer protocols (background check, Form 4473, and disposition record). If your agent has their own FFL, no background check is required.

So does this mean employees of an FFL can transport firearms? It depends.

It is lawful for an employee to transport a firearm, as long as no transfer or disposal is made. An employee could move inventory between locations, take it home for cleaning or maintenance, or haul it to trade shows. As long as the employee is fulfilling a business purpose and the firearms remain in the possession of the business, no law is broken.

It is unlawful for an employee to transport a firearm as part of a sale. For example, an employee could not deliver guns to customers. Nor could an employee transport a firearm to dispose of it elsewhere.

The Takeaway

Like anything else that has to do with selling firearms, the best strategy is to stay compliant. When it comes to safely transporting firearms, keep them in the trunk, know your state laws, know what you’re transporting and if it’s allowed in your state, and use your employees wisely. If you follow this advice, you’ll keep yourself out of trouble.

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