FFL Bound Books For Acquisition & Dispositions (A&D) Records

FFL Bound Books, or Acquisition & Dispositions (A&D) Records, whether they are in paper form or stored electronically and managed by firearms compliance software, like FastBound, are crucial to the health of maintaining your Federal Firearms License (FFL) and maintaining a good working relationship with your local Industry Operations Investigators (IOIs) from the ATF.

Sample FFL Bound Book
Sample Compliant FFL Bound Book from FastBound

As an FFL, whether you are a firearms dealer, manufacturer, or importer, you must record the acquisition and disposition of firearms within certain time frames, and in a particular format in your A&D Book. 

You must enter the information that is actually marked on the actual firearm as that is the information that law enforcement will use to request a firearm trace. Be very careful here – the requirements for the information change if the firearm is imported from outside of the United States.

FastBound maintains a knowledge base of articles on topics like timings, markings, and many other common questions, tips, and tricks, all backed by FFLGuard

If you get stuck or need assistance, FastBound is the industry leader in technical and ATF compliance support.

FFL Bound Books

Your “bound books” or firearm Acquisition & Disposition Records must include:

  • Manufacturer
  • Importer (if any)
  • Country of Manufacturer (optional but required if your an importer)
  • Model
  • Serial Number
  • Type
  • Caliber or Gauge
  • Acquisition Date
  • Name and address or Name and License No. if licensee

The “disposition” information in your FFL Bound Books must include:

  • Disposition Date
  • Name
  • Address or License Number (if licensee), or ATF Form 4473 Serial Number if Forms 4473 Filed Numerically

Additional Considerations

There are also time limits, depending on the type of acquisition or disposition, that your bound book entries must be recorded within. The date is the actual date you acquired or disposed of the firearm, not the date that you made the record. If you need to make a correction, FastBound ensures that your FFL Bound Book records comply with the latest ATF rulings and regulations.

Paper records and FFL logbooks are perfectly legal, but as you can imagine, using electronic bound book software for your A&D record keeping can save you a lot of time, provide more accurate records, faster audits, and many other benefits.

Do I need help to run my FFL?

The Code of Federal Regulations (sometimes called the white book) is more than two inches thick (your read all of it, right?) You can also call the ATF and ask them questions, but our friends at FFLGuard counsel all of their clients with this great, free advice: make sure you get everything in writing. What happens if you don’t do something correctly? But how do you remember all of those code sections? How do you stay up to date with regulations, new rulings, and memos?

You can reach out to a buddy in the firearms business to help walk you through issues, but unless he works for FFLGuard, his (or her) advice probably doesn’t apply to your situation.

We are a little biased, but we think the easiest way to manage your FFL is to start with a firearms compliance software vendor like FastBound. The ATF doesn’t verify or validate software–period. Since FastBound started in 2010, competitors have popped up and hidden behind endorsements or statements like “we’ve never had a problem” or “our customers have passed audits.” That logic is like saying that pointing a muzzle in an unsafe direction is acceptable because you’ve never had a negligent discharge. It’s not acceptable for firearms safety, and it’s not acceptable for firearms compliance, especially when FFLs are under more scrutiny than ever.